Printers by Team Size & Budget

Printers by Team Size & Budget (with Print Volume in Mind)

Still not sure which printer type is right for your business? This table gives a quick comparison of common business-grade printer options, matched to team size, functionality, and typical budget.

Note: Team size is a helpful starting point, but not every 20-person team prints like a 20-person team. In many industries, print volumes have dropped significantly, meaning even medium-sized teams may only need a standard freestanding A3 MFP, not a high-volume machine. The key is matching the device to your actual usage, not just headcount.

All options below refer to commercial-grade printers, not low-end models from retail stores.

Team Size	Recommended Device	Paper Size	Typical Price (Buy)	Lease From
1–2 staff (home office or solo)	A4 Desktop MFP (only suitable if A3 printing isn’t required)	A4	$1,500-$2,500	$40-$50/month
1–2 staff (e.g. builders, designers)	A3 Desktop MFP (compact but supports plans/layouts when needed)	A3 & A4	$2,000-$3,000	$50-$70/month
3–5 staff	Freestanding A3 MFP (recommended where space allows — more robust and scalable) A3 desktop only if space is limited	A3 & A4	$3,000-$5,000	$70-$100/month
6–20 staff	Freestanding A3 MFP	A3 & A4	$3,500-$7,000+	$90-$140/month
20+ staff (if high-volume or uptime critical)	High-Volume / Enterprise MFP (only needed if print volume is consistently high)	A3 & A4	$7,000-$15,000+	$150–$250+/month

💡 Tip: If your team mostly scans and rarely prints, or outsources large runs, you probably don’t need a high-volume device. The right MFP should match your actual workflows, not just your headcount.

👉 Get matched with the right printer for your team and usage.

Printers by Team Size & Budget