- Which Printer do I need?
- Compare Printer Types & Typical Price Ranges
- ▶️ A4 Desktop Office Printers / MFPs
- ▶️ A3 Desktop Office Printers / MFPs
- ▶️ Freestanding Office Printers (A4/A3)
- ▶️ High-Volume / Enterprise Printers
- ▶️ Production & Specialist Devices
- What Type of Business Are You?
- Lease vs Buy vs Rent: What’s Best for You?
- Running Costs Explained
- Add-ons & Upgrades: What to Consider
- Printers by Team Size & Budget
- Get Quotes: What to Expect
Compare Printer Types & Typical Price Ranges
Not all printers are built the same, and price is just one part of the equation. This section provides a quick comparison of the main types of commercial quality printers, along with the associated costs based on your specific business needs.
Whether you’re printing a few pages a day or running high-volume print jobs across departments, the right device depends on the size of your team, the features you need, and your budget.
▶️ A4 Desktop Printers / MFPs
Compact and efficient, these are business-grade desktop devices with scanning and copying included. While they may look like home printers, they’re built for better reliability, toner efficiency and integration with business systems.
▶️ A4 Desktop Printers / MFPs
- Best for: Home offices or small offices, 1–5 users, light A4 printing
- Paper size: A4 only
- Typical price range: $1,500–$3,000
- Lease from: $50–$70/month
▶️ A3 Desktop Printers & MFPs
A step up in functionality, these machines support up to A3 printing while still fitting on a desktop. Useful for architects, builders, designers or anyone who needs to print plans or larger-format documents.
▶️ A3 Desktop Printers / MFPs
- Best for: Small offices, 3–5 users, light A4 & A3 printing
- Paper size: A4 and A3
- Typical price range: $2,000–$4,000
- Lease from: $60–$90/month
▶️ Freestanding A3 MFD
These are the backbone of many office environments, even if no A3 is required, as they offer higher reliablity, larger paper capacity, finishing options (like stapling or booklet making), and lower running costs than typical desktop models, and are ideal for shared use in any size office.
▶️ Freestanding A3 MFD
- Best for: Small to medium-sized businesses (6–50 users)
- Paper size: A4 and A3
- Typical price range: $3,500–$7,000+
- Lease from: $90–$140/month
▶️ High-Volume MFD
Built for higher performance, these machines are fast, secure and scalable. They’re often used in legal, education, government or corporate settings where uptime and speed are critical.
▶️ High-Volume MFD
- Best for: Larger teams, multiple departments, regular high-volume use
- Paper size: A4 and A3
- Typical price range: $7,000–$15,000+
- Lease from: $150–$250+/month
▶️ Production or Specialist Device
These aren’t general office printers. Production devices are designed for specialty use cases and often come with advanced colour calibration, wide format support, or high-volume print runs at production speed (60–70+ ppm).
▶️ Production or Specialist Device
- Best for: Creative teams, education, marketing, wide-format or high-volume output
- Paper size: A4, A3, and specialist formats
- Typical price range: $10,000–$50,000+
- Lease from: $250+/month