At CopierChoice,  we strive to make the process of procuring printer and copier lease for your office  as simple and hassle-free as possible. Our Quote Request service connects you with multiple suppliers, ensuring that you receive customized quotes that match your specific needs.

Don't waste time searching through countless websites or calling multiple suppliers. Let CopierChoice simplify the process for you. With just a few clicks, you can request quotes from trusted suppliers who will compete for your business, ensuring that you get the best deal possible.

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CopierChoice provides printer quotations for purchase, leasing or rental. If you are unsure which is the best option for you, check out our guide below.

Buy, Lease, or Rent? Which is Best?

When considering buying copiers and printers for your business, deciding to buy, lease, or rent demands careful deliberation. Each option carries its own set of benefits and considerations tailored to your unique business requirements. In this section, we'll explore the differences between these approaches, helping you make a well-informed decision that suits your needs.

From a Supplier's Perspective: Lease or Rent?

Most copier dealers lean towards leasing or renting equipment to clients. Their preference is rooted in wanting to maintain a certain level of ownership and anticipating upgrade possibilities. When you purchase a machine outright, you have complete ownership and flexibility. You're not bound by any contract, and your upgrade choices are open to any supplier. On the other hand, leasing or renting alerts suppliers about contract expiration, potentially prompting upgrade offers. This financing method keeps suppliers informed, giving them an initial chance to propose new equipment.

Supplier Engagement and Due Diligence

Leasing or renting office copier or printer through a supplier keeps them engaged in your equipment journey, offering them an opportunity to present new solutions. While there's nothing inherently wrong with this, conducting due diligence becomes vital. Comparing other suppliers and products is strongly recommended to find which options best align with your needs and offer the most competitive deals. Seeking alternative quotes not only ensures you're making the right decision for your business but also demonstrates a commitment to thorough research.

Leasing and Renting Printers in a Business Context

Most businesses opt for leasing or renting office equipment due to the absence of an initial capital outlay or wanting to minimise it. This approach enables companies to allocate cash reserves to other essential areas. Additionally, given the rapid evolution of copier technology, financing methods such as renting or leasing offer a seamless upgrade path.

Rental payments are usually tax-deductible, and the equipment isn't owned or recorded on the balance sheet; it's an operating expense.

Financial Considerations and Caution

While financing offers initial flexibility, it's essential to note that it can lead to higher expenses in the long run due to interest payments. 

Managed Print Services (MPS)

An option often offered by suppliers is called a managed Print Service (MPS). In essence, this combines the cost of a rental with the service component of a copier or printer. It offers businesses a comprehensive solution to streamline their copier and printer management. 

MPS providers take care of various aspects, including equipment, maintenance, supplies, and even usage tracking. This holistic approach aims to optimise printing processes, enhance efficiency, and reduce costs. 

Here's a concise look at the pros and cons of managed print services:

Pros of Managed Print Services:

1. Cost Control

MPS typically involves a fixed monthly fee that covers equipment, maintenance, and supplies. This simplifies budgeting and cost tracking, reducing unexpected expenses.

2. Efficiency

Managed print services focus on optimising your printing environment. Regular maintenance and proactive issue resolution ensure minimal downtime.

3. Supply Management

MPS providers monitor supply levels and replenish them as needed, eliminating the hassle of tracking and ordering consumables.

4. Usage Insights

MPS often includes usage tracking, helping businesses understand their printing habits. This insight can lead to better resource allocation and reduced waste.

Cons of Managed Print Services:

1. Upfront Commitment

Opting for managed print services involves entering into a contract, which might not suit businesses seeking short-term flexibility.

2. Total Cost

While MPS offers convenience, bundling services might lead to a higher overall cost compared to separate leasing, maintenance, and supply purchases.

3. Vendor Dependence

Reliance on a single vendor might limit your ability to explore different equipment or suppliers.

Conclusion: Which is Best?

Whether to buy, lease, or rent photocopiers and printers depends on your business needs. The optimal choice isn't one-size-fits-all; it's about aligning the decision with your financial considerations, usage requirements, and long-term strategies. 

Consulting with your accountant is highly recommended. They can offer tailored advice, considering financial implications and tax aspects. By carefully evaluating these options, you'll ultimately ensure a decision that best serves your business's present and future.

CopierChoice was founded in 2010 to simplify the process of obtaining quotes for buying, renting or leasing office copiers and printers. Prices can differ significantly depending on brand, model, features, and options. Our Quote Request service connects you with 3 to 4 suppliers who will offer customised quotes matching your business requirements.

Find the Perfect Multifunction Colour Laser Printer for your Business Office with CopierChoice

When it comes to pricing, there are several factors that can affect the cost of your photocopier lease. These include the brand, model, features, and options you choose. With our extensive network of suppliers, we can help you find the best price for the equipment that meets your requirements.

Whether you need a high-speed copier for a busy office or a multifunction printer for a small business, CopierChoice has got you covered. Our goal is to provide you with the tools and resources you need to make an informed decision about your photocopier lease.

Choose CopierChoice for all your photocopier leasing needs and experience the convenience and savings we have to offer.